Hosting an Introductory Team Meeting

So you’ve formed a 3-Day team. You’ve recruited your team members. Congrats! Now that you have people who are interested in walking with you, you need to get everyone in the same place so your team can meet, brainstorm, plan, and have fun!

It’s time to host your introductory team meeting. But how?

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Photo via Eric Rothermel

Pick a date. And have a back-up date.

With today’s crazy schedules and conflicting calendars, it can be tough to find a time that works for every one of your team members. Do your best to find a good date, but don’t make yourself crazy. If there are a few people who can’t make it, set up a back-up time so they can still be introduced to the 3-Day. Even if it’s one-on-one over coffee, or with a smaller group, it’s important to make sure everyone feels welcome.

Use your experts.

If you or someone else on your team has walked before, tap them for knowledge. Meet with them beforehand to pull sample donor letters, talk about packing lists, and brainstorm fundraising ideas. That way, when you meet with the larger group, you’ll already have some talking points set.

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Photo via Claudia Viloria

Create a comfortable space.

When the big day comes, hold the meeting in your kitchen, family room, or other welcoming space. You want first time walkers or team members who might not know everyone to feel like they are entering a safe space where they can speak their minds. Also, everyone loves food, so have a variety of snacks, desserts and drinks ready for the choosing. Make sure everything can be eaten without utensils, and is ideally bite-sized, so people can chat and dine at the same time.

Have a plan.

Before your meeting starts, decide what you want to accomplish. Do you just want to give people the chance to meet and share why they walk? Would you like to plan your first team fundraising event? Should people come with a draft of their donor letter? Make sure your guests know the goal in advance so they can do any needed preparation.

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Photo via Glenn Carstons Peters

Prepare your answers.

There are some questions you know people are going to ask, especially if they’re first time walkers. Luckily, we have already answered many of them for you! Take a look at our FAQ to have talking points ready, share information about  meetings and events in your area so your team can bond with others, and print out these infographics about the 3-Day for team members to keep handy. Check out all of the available resources at The3Day.org/Teams.

The more you have set up in advance, the easier it will be for the meeting to flow naturally and accomplish a lot.

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Get “active” with activities!

Get your team moving and thinking by incorporating fun activities that promote fundraising. Hang a tablecloth to make an at-home photo booth and take selfies with print outs of these fundraising progress graphics for them to post on social media. You can also host a “How to Write Fundraising Letters” workshop with samples, or color the 3-Day coloring page (above).

Have a take away.

Even though this is a “meeting,” that doesn’t mean it has to feel formal. Give each team member a fun take away, along with any pertinent information, so they can leave with something to remind them of their first team gathering. You can use the craft and treat ideas on our Creative Fundraising Pinterest page to make gifts for your team, then make extras to use for your own fundraising. These can also get others’ creative juices flowing for their own future fundraising endeavors.

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Photo via Leonardo Wong

Don’t forget, if you have more questions, you can always reach out to your local coaches for more information and ideas!

What are your tips for hosting a team meeting? Comment below and share with us!

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Meet Northern Nippys, Twin Cities 3-Day Team

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Twin Cities 3-Dayers take their walking and training seriously all year long, even in the dead of winter temperatures. Minnesota’s freezing temperatures bring teams together early in their 3-Day journey, whether that team is two people or 32 strong. One team, The Northern Nippys, has been both a duo and an army of more than 30 people, and through the years they have become a Twin Cities 3-Day staple thanks to creative fundraising and boundless recruitment energy.

This year, the Nippys, led by Team Captain Laura Lamson, are aiming to raise $100,000 as a team of at least 40 people, and already have 39 team members behind that goal.

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“I’d always dreamed of a big team! And then a friend of mine signed up and she said, “If we have ten, then we should go for 15!” And I said, “Why don’t we go for 20?” Lamson explained.

“It turned into such a positive peer pressure situation from there and escalated up, and that was the year we had 32 people. It was just amazing! A lot more work, but a lot more fun came with it. After that the numbers changed, but this year is my 10th year walking and my friend’s 10th year as a survivor, so we have vowed to raise $100,000.”

Such a bold goal means recruiting new team members, hosting many group meetings for support, and a whole lot of fundraising.

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Recruiting was the easy part for Lamson, who welcomes anyone and everyone onto the Nippys. A few team members signed up immediately after the 2016 3-Day finished, and more soon followed thanks to word-of-mouth through various friend groups, and social media promotion.

A good support system is key for any team, especially one with lots of new members, and the Nippys have it in spades.

“We have team meet and greets to make it fun! I make a video from all of last year’s photos to give them a feel for the 3-Day and make them comfortable right from the start,” Lamson says. “Then, we talk about why you’re walking and who we’re walking for, and just keep it positive! We do ongoing team meetings and brain storming, and see what we can do for fundraising and support. We also have our team Facebook page for people to ask questions, and share ideas or tips from past walks.”

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For veteran walkers like Lamson and a few of the other team members, that means sharing everything from their packing list to their fundraising letters.

Even with a large team, fundraising can be a daunting task, especially for new walkers with a big goal.

“So many of my walkers are intimidated by [fundraising] but I tell them that on average you need about 50 people to donate.”

Getting those donations just depends on what each walker is comfortable with. Lamson has developed a list of more than 500 people she mails letters to each year, and continually reminds new teammates that “it doesn’t hurt to ask.”

The team also runs one fundraiser with a local restaurant and another with a local bowling alley, distributing the proceeds throughout team members who need an extra boost towards their goal. In the past, the team has also done garage sales, dog washes and more.

“Every little thing we do brings fun and brings us together. The more we do, the more it makes us unified as a family.”

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This feeling of family culminates every year on the 3-Day itself.

“You are just in this happy little mode no matter what happens,” Lamson recounts. “It’s how we all wish the world would be. It’s just the kindness and generosity that comes out in everyone, and you feel like a family. The more years I walked, the more I knew how important this was. One in eight women are affected and I’ve got to walk for them! You get on the 3-Day high and it’s too fun to walk away from the little 3-Day bubble.”

So every year, the Northern Nippys come back for more of that family love from their team, and their whole Twin Cities community. This year they have a big goal to achieve, but luckily, they also have each other to help them on their journey.

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Friendship and the 3-Day Go Hand-in-Hand

Powerful experiences have a way of bringing people together, and anyone who has been part of the Susan G. Komen 3-Day will attest to that. It takes an extraordinary kind of person to dedicate to fundraising, training and preparing for the 3-Day, and when you bring a bunch of extraordinary people together, it’s only natural that they would gravitate to each other and become fast friends.2015_3DAY_SEAfri_EDB (620)

As we near the end of February, perhaps the most loving month of the year, let’s take a minute to spotlight a few of the friendliest aspects of the 3-Day.

  • Earlier this month, we asked the 3-Day Facebook community to share stories of friendships that they have made through the 3-Day. The responses we saw were sweet, touching and entertaining. Click back to see the Facebook thread here, and comment with your own memories of the incredible friends you’ve made because the 3-Day brought you together.
  • When you’re part of the 3-Day community, you’ll find friendships forming and growing all around you. Here’s how it happens.
  • Speaking of making friends, we brought you this story on the 3-Day blog about two walkers who started Day 1 as strangers and quickly became BFFs.
  • What’s the easiest way to guarantee you’ll have friends at the 3-Day? Bring them with you! We have a few ways (and a few more, and even more) to help you talk a friend into walking with you.
  • We want to make it as easy as possible for your friends to experience the 3-Day, so we’re giving free travel for first-time walkers to come to a 2016 3-Day event. Learn more about how to “Bring Your Besties” e5 to the 3-Day.