Hosting an Introductory Team Meeting

So you’ve formed a 3-Day team. You’ve recruited your team members. Congrats! Now that you have people who are interested in walking with you, you need to get everyone in the same place so your team can meet, brainstorm, plan, and have fun!

It’s time to host your introductory team meeting. But how?

eric-rothermel-23788

Photo via Eric Rothermel

Pick a date. And have a back-up date.

With today’s crazy schedules and conflicting calendars, it can be tough to find a time that works for every one of your team members. Do your best to find a good date, but don’t make yourself crazy. If there are a few people who can’t make it, set up a back-up time so they can still be introduced to the 3-Day. Even if it’s one-on-one over coffee, or with a smaller group, it’s important to make sure everyone feels welcome.

Use your experts.

If you or someone else on your team has walked before, tap them for knowledge. Meet with them beforehand to pull sample donor letters, talk about packing lists, and brainstorm fundraising ideas. That way, when you meet with the larger group, you’ll already have some talking points set.

claudia-viloria-20157

Photo via Claudia Viloria

Create a comfortable space.

When the big day comes, hold the meeting in your kitchen, family room, or other welcoming space. You want first time walkers or team members who might not know everyone to feel like they are entering a safe space where they can speak their minds. Also, everyone loves food, so have a variety of snacks, desserts and drinks ready for the choosing. Make sure everything can be eaten without utensils, and is ideally bite-sized, so people can chat and dine at the same time.

Have a plan.

Before your meeting starts, decide what you want to accomplish. Do you just want to give people the chance to meet and share why they walk? Would you like to plan your first team fundraising event? Should people come with a draft of their donor letter? Make sure your guests know the goal in advance so they can do any needed preparation.

glenn-carstens-peters-190592

Photo via Glenn Carstons Peters

Prepare your answers.

There are some questions you know people are going to ask, especially if they’re first time walkers. Luckily, we have already answered many of them for you! Take a look at our FAQ to have talking points ready, share information about  meetings and events in your area so your team can bond with others, and print out these infographics about the 3-Day for team members to keep handy. Check out all of the available resources at The3Day.org/Teams.

The more you have set up in advance, the easier it will be for the meeting to flow naturally and accomplish a lot.

3Day_2016_Social_ColoringPage_fp

Get “active” with activities!

Get your team moving and thinking by incorporating fun activities that promote fundraising. Hang a tablecloth to make an at-home photo booth and take selfies with print outs of these fundraising progress graphics for them to post on social media. You can also host a “How to Write Fundraising Letters” workshop with samples, or color the 3-Day coloring page (above).

Have a take away.

Even though this is a “meeting,” that doesn’t mean it has to feel formal. Give each team member a fun take away, along with any pertinent information, so they can leave with something to remind them of their first team gathering. You can use the craft and treat ideas on our Creative Fundraising Pinterest page to make gifts for your team, then make extras to use for your own fundraising. These can also get others’ creative juices flowing for their own future fundraising endeavors.

leonardo-wong-57699

Photo via Leonardo Wong

Don’t forget, if you have more questions, you can always reach out to your local coaches for more information and ideas!

What are your tips for hosting a team meeting? Comment below and share with us!

3DAY_2017_Advertising_DigitalAds_SlumberPartyPromo_728x90_v1

3-Day St. Patrick’s Day FUNdraising Ideas

Are you feeling lucky, 3-Dayers? Well, you should be! St. Patrick’s Day is right around the corner and this holiday is a pot of fundraising gold if you follow our rainbow of ideas. By putting in a little effort, you can see great fundraising results with these ideas for fun crafts, cookies and more around this holiday.

Simply Delicious Desserts

No-bake desserts can still be tasty, and they’re easy to make! These easy-make Oreos are festive, and a quick addition to a team fundraising bake sale. Make them just in green or even with a variety of colors like white and pink, too! Another no-bake option is these Lucky Charm Rice Krispies Treats, which are a fun play on childhood favorites that families can purchase for a holiday indulgence.

Image from Upsplash.com

Make your own pot of gold

Have fun with one of the holiday’s greatest traditions and create your own pot of gold! Work with local businesses to get donations of gift cards or other products and create fun gift baskets, then sell those for donations to the 3-Day. You can also supplement the baskets with crafts and treats like the ones we recommend here.

Deliver luck

Put an extra bit of luck with your next round up fundraising letters! Instead of paying for postage, put that money towards making Leprechaun Popcorn, and attaching a donation letter to each bag. They’re small enough to fit a small bag and a note into a mailbox, and it will bring a St. Patrick’s Day smile to the faces of your friends and family.

Image from Upsplash.com

Put your words on a string

Write a thank you note to past donors and follow this simple tutorial to make a green paper butterfly out of your note. This could be especially effective to send to people who have donated in the past, but haven’t yet donated for this year’s 3-Day. Send it to people who have already donated as well! It’s always a good time of year to remind our donors how much they mean to us.

Image from Upsplash.com

Do you have any fun St. Patrick’s Day fundraising ideas? Share them with us!

Susan G. Komen 3-Day: March Fundraising Calendar

3day_2016_michigan_gf_0398

Happy March to one and all! The 3-Day Series starts less than six months from now, which means it is time to kick fundraising into high gear. No matter where you are in your fundraising efforts, there is still plenty of time to grow your goals, or help your friends and team members grow theirs. With that in mind, we are starting a monthly blog post with new, creative fundraising ideas to keep your efforts fresh and fun each month.

There are lots of holidays and other events happening in March, so get ready to be inspired!

march-fundraising-calendar_v03

March is Women’s History Month, Craft Month, and Nutrition Month, among others, and there are plenty of fun ways to use those holidays to your advantage:

  • We have tons of fun craft ideas on our Pinterest page that you can use to raise funds.
  • Or host a craft night for your team to bond, exchange ideas and have a little fun!
  • Nutrition Month is the perfect time to amp up your training by asking for donations for every mile you walk this month, with proceeds going towards your fundraising.

2016_3DAY_WA_GF_-39.jpg

March 15th also marks six months to the start of the Seattle 3-Day, so if you’re walking in that event, it’s the perfect time to remind friends and family to donate to your goal.

3day_2017_social_calendar_march

Other key days this month include

  • March 1: Peanut Butter Lover’s Day: Unofficially known as Grahamwich Day in the 3-Day family! Volunteer to make school lunches for donations, and be sure to include a PB&J sandwich.
  • March 9: Popcorn Lover’s Day: Host a movie night, complete with popcorn bar, and ask attendees for donations! You can create fun flavored popcorn with sea salt, cinnamon and sugar, BBQ rub and more.
  • March 12: Daylight Savings Time: We may gain more sunshine hours, but we still “lose” an hour in the day. Ask for donations of $23 (or $230!) for the 23 hours in that sunshiney spring day.
  • March 17: St. Patrick’s Day: We will be sharing festive fundraising ideas specific to the holiday, but feel free to get creative on your own!
  • March 21: First Day of Spring: Here’s a challenge from us! For every $50 you raise “spring” over something and take a video, making your jumps taller and taller each time. Start with small jumps like a shoe box, then work your way up to “springing” on your bed. Just be sure to leap safely!
  • March 23: Puppy Day: Have a furry friend? Hold a puppy kissing booth! Even if you don’t own your own pup, you can offer dog walking services or make homemade dog treats for donations.
  • March 26: Make Up Your Own Holiday Day: Celebrate your team, your cause, or anything you love most, and ask your friends and family to share the love with a donation.

2016_3day_sd_gf_-109

What are your fundraising goals for March? How will you work to achieve them? Share here to brainstorm with fellow walkers or reach out to your local coach for more ideas!